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With the verifiable explosion of The Tale of Genji and Don Quixote , there is no earlier misspelling of chart curriculum of Other album in approach summary. Entering a magnification percentage. InDesign zooms to the percentage you specified centering the selection, if any, as it does so. Scrolling As we mentioned earlier in this chapter, we rarely use the scroll bars to scroll.

So how do we change our view of our publications? Scrolling with the Hand tool. So how do you use the Hand tool? Sure, you can always click on the Hand tool in the Tools panel, or press H to switch to the Hand tool.

Scrolling as you drag objects. If you know an object should be moved to some point outside your current view, select the object and do one of the following things: The window scrolls as long as the mouse button is down. When the publication window looks the way you want it to, stop dragging. If your mouse has a scroll wheel, InDesign probably supports it no promises—there are lots of different mice.

The scroll wheel even works inside panels—this is especially useful in the Pages panel, but it also comes in handy when you need to scroll through long lists of styles in the Paragraph Styles panel. Two of the most useful page-navigation features in the Layout menu have odd names Go Back and Go Forward and are set apart in the menu.

How do these work? Want to return to page 25? You can click the place icon to specify the position of the upper-left corner of the incoming file, or you can drag the place icon to define the width and height of the file. To define the plug-ins InDesign will load the next time you start the program, choose Manage Extensions from the InDesign menu on the Macintosh , or from the Help menu in Windows.

The Adobe Extension Manager opens. This command used to be called Configure Plug-ins in previous versions. Why would you want to turn plug-ins off? Simple—to reduce the amount of memory taken up by InDesign and to increase the speed of the application slightly.

But all of the other plug-ins are fair game. Never use the Info panel? Turn it off! As you work your way through the process of defining the page size, margins, column layout, and master pages for your new publication, think ahead. How will the publication be printed? How will it be bound? Will you need to create a different version of the publication for a different paper size such as switching from US Letter to A4 for an international edition?

Will you need to create a different version of the publication for online distribution? We know that having to think about these things and make design decisions early in the process can be boring. And InDesign makes it relatively easy to make changes to your layout late in the production process. Easy, but not without a certain amount of trouble.

How high is your threshold of pain? Will it decrease as your deadline approaches? You use the controls in this dialog box to set up the basic layout of the pages in your publication. How many pages do you want? We tend to start with one page and add pages as we go along, but you might want to think ahead and add a bunch at once. To hide them, click Fewer Options. Choose a page size from this pop-up menu… Enter the number of columns and the width of the gutter between columns.

This setting can be overridden on document pages or master pages. Enter page margin settings in the fields in this section.

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Note that the margin settings of individual pages override these settings. Type the starting number of the page. If you type an even number for Start Page , the publication begins with a two-page spread—much easier than in previous versions. In InDesign, odd numbers always start on the right-hand page recto page. Turn it on for books and magazines, which usually have both left- verso and right-hand recto pages.

Should InDesign create a text frame on the master page? If so, turn the Master Text Frame option on. Pick a page size according to the final size of your document. The page size appears in the list—much easier than editing the New Doc Sizes. When you specify that a document should have more than one column, InDesign adds column guides. Next, enter the amount of space to leave between columns in the Gutter field.

Column guides can be overridden on both document pages and master pages.

Linking Images in InDesign

Use the fields in the Margins section of the dialog box to specify the size of the margins on all four sides of a page. These fields let you define guides on the pasteboard and effectively extend the print area of your document. Usually, people put things in the bleed area that have to do with their design typically objects that bleed off the edge of the page , and put job tracking and other document information in the slug area. But the real difference, from an InDesign point of view, is that they have independent printing controls.

You might choose to include the slug area when printing proofs and then omit the slug when printing your final version. Here in rainy Seattle, we are very familiar with slugs. If you have particular page sizes and margin settings that you use all of the time, consider making a document preset.

The easiest way to make one is to type all the values page size, margin, bleed and slug settings, and so on into the New Document dialog box, click the Save Preset button, and give your preset a name. The next time you want to create a document based on that preset, you can select the name from the Document Preset pop-up menu at the top of the New Document dialog box.

You can also make, delete, or edit document presets by choosing Define from the Document Presets submenu under the File menu. The Define Document Presets dialog box also lets you save presets to disk or load presets from disk—very helpful if you need to send a document preset to someone else in your workgroup. By the way, for those who care about terminology, the difference between a preset and a style has to do with how InDesign behaves when you later change the preset or style.

This is the Windows version, of course. The Mac OS version is similar. Sort of. Click the Open button to open the publication. The option you choose from the Files of Type menu determines which files you see in the file list. InDesign applies the change to all of the paragraphs formatted using that style.

If you use a specific document preset all of the time, why in the world should you have to look at the New Document dialog box every time you create a layout? You can bypass the dialog box by holding down the Shift key while selecting the preset name from the Document Presets submenu under the File menu.

This creates a new document using the settings you used most recently. Setting New Document Defaults The Document Preset feature is great, but some people create the same kind of document day in and day out. You can do this by choosing Define from the Document Presets submenu under the File menu and editing the Default preset.

If you always want your new documents to have certain paragraph styles, character styles, and colors, create them while no documents are open. Every new document you build from then on will have these settings.

Locate and select the InDesign document you want to open, then click the Open button and InDesign opens the selected document in a new window. To open a copy of the file, turn on the Open Copy option.


InDesign opens an untitled copy of the file you selected. To open a template file for editing, turn on the Open Original option. In fact you may find your files open as [Converted] even after installing a minor InDesign update or an update to a plug-in.

Select the file you want to convert, and then click the Open button. To do this in Windows, choose the file type you want to open from the Files of Type pop-up menu, or choose All Documents. InDesign converts the file and opens it as a new, untitled InDesign publication. However, before you convert a file, we strongly encourage you to open it in QuarkXPress or PageMaker, make sure the images are all linked properly and available on a local hard drive, and perform a Save As to save a clean copy of the file for conversion.

How well does this conversion process work? There are simply too many differences in the capabilities of the different products. InDesign also does a good job of converting text formatting, though line endings may change. The following sections provide more detail on what you can expect to see when you convert publications from other page layout programs. First, InDesign cannot open: You can, of course, open a QuarkXPress 4.

However, as you might expect, there are still a number of details you need to be aware of. If you need more details about QuarkXPress conversion issues, please download this file for more information: Use this dialog box to set a location for the new file, assign a file name, and decide whether the file should be saved as a publication file or as a template.

Windows users always save files with filename extensions because Windows requires these in order to figure out what files are associated with which applications. InDesign 76 real world adobe indesign cs5 publications, for example, have the four-letter. InDesign templates see below use. We want to encourage Mac OS users to use these suffixes, too. When you try to open a file that was saved as a template, InDesign automatically opens a copy of the file.

If, at that point, you try to save the file, InDesign will display the Save As dialog box. Which means you can proceed with your plan to save the publication under a new name. Your plan? Click the Save button to save the template file. You can also create a template by locking the file. When you open any publication via the Open dialog box and turn on the Open Copy option, InDesign opens it in a new, untitled publication, just as though it were a template. Want to save back to an even earlier version?

You have to play a leapfrog game of opening the file in each lower version and exporting as IDML or INX, if you need to go farther back. At some point, your computer will suddenly stop working. That is, after all, the way things work in most other programs. Setting Basic Layout Options You can always change the margins, columns, page size, and page orientation of a publication. You do this using the Margins and Columns dialog box, and you can apply these changes to any page, page spread, or master page in a publication.

To change the page size, choose a new page size for the publication from the Page Size pop-up menu or enter values in the Width and Height fields ; to change the page orientation, click the button corresponding to the orientation you want. However, if you have turned on the layout adjustment feature from the Layout menu , InDesign moves objects and guides on your pages when you change the page size or page orientation, sometimes in unexpected ways.

To change margin and column settings, navigate to the page you want to change, then choose Margins and Columns from the Layout menu see Figure Click the OK button to close the dialog box, and InDesign applies the new margin and column settings.

Keep in mind that these margin and column settings affect the page, but not text frames. Use the Text Frame Options dialog box to change columns within frames. What happens to the objects on a page when you change the margin and column settings for that page?

Do they reposition themselves relative to the new margins?

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Or do they stay put? That depends on the settings in the Layout Adjustment dialog box.

The value you enter here sets the number of column guides. This value sets the distance between column guides. Pages and Spreads When you work with a document, you construct the document out of pages and spreads. These icons represent the document pages and master pages in your publication. You can drag these pages around in the Pages panel to change the page order, or apply master pages to document pages or other master pages , or create new master pages by dragging document pages into the master page area of the panel.

Click this button to apply a different page size to the selected page. Click this button to create a new document page. Click this button to delete the selected page or pages.

You can drag the separator up or down. Drag this icon to resize the Pages panel. To change the appearance of the panel and you really should , choose Panel Options from the panel menu see Figure The options in the Panel Options dialog box can be used for good or evil.

The options on this pop-up menu define the size of the page icons from Extra Small to Extra Large. The Small option remains our perennial favorite.

Figure Pages Panel Master pages area Document pages area Selected spread Letters inside the pages indicate the master spread applied to the page. You can drag this separator bar This icon indicates that the page contains transparency.

Resize box Click to add a new document page. Click to remove the selected page. Turn on Show Vertically to arrange the spreads in the Pages panel vertically, centered around the spine.

If you want to use the Pages panel for navigation and you do, believe us , avoid this option. You can show little pictures of the stuff on your pages by turning on the Show Thumbnails option. There is a slight performance penalty to pay for having this turned on, so we usually leave it off. If you prefer having the master spreads at the top of the panel as in QuarkXPress , choose Masters on Top; we prefer Pages on Top since we manage pages far more often than master pages. Choose Pages Fixed to prevent the document area from resizing, or Masters Fixed our favorite to do the same for the masters area of the panel.

Choose Proportional to resize both areas by the same amount. Adding Color Labels You can apply a little color bar to the page thumbnails in the Pages panel see Figure From the Pages panel menu, choose Color Label, and then pick a color. If you apply a color to a master page, all pages to which the master is applied will have the same color by default. Selecting Pages and Spreads InDesign makes a distinction between targeting a page or spread and selecting a page or spread see Figure The target page and the selected page can be different pages—you can be viewing one page while your actions affect another.

By default, the page you are looking at is the one that is targeted. To select a page, click the page icon in the Pages panel. To select a spread, click the numbers beneath the page icons. To select more than a single page at a time, select the first spread, then hold down Shift as you select the other pages. Double-click a page icon or the page numbers beneath the spread to select that page or spread, display it in the publication window, and target it.

In this example, page 2 is selected, but pages are the active spread. Double-click the label of a spread the name or page numbers beneath the spread icon to select the spread and make it the active spread. The same goes for master pages. The changes are applied to the master page, which then ripple through to the document pages that you see.

Adding Pages To add a page to your publication, do any of the following. Click the Add Page button. InDesign adds a page to the publication and displays the new page in the publication window see Figure At the same time, InDesign applies the most recently applied master page to the new page. Choose Insert Pages from the Pages panel menu. InDesign displays the Insert Pages dialog box see Figure Enter the number of pages you want to add in the Pages field.

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Use the Insert pop-up menu chapter 2. If you want to apply a master page or spread to the pages, choose that master page from the Master pop-up menu. Click the OK button to add the pages. Click the Reset button, and the controls will be set back to the state they were in when you opened the dialog box. Drag a master spread icon into the document pages area of the Pages panel. This creates a new document page or page spread and applies the master page to it.

To create a page without applying a master page to it, drag and drop the None master page in the document pages area. Arranging Pages Ordinarily, the pages in your publication are arranged into spreads according to the state of the Facing Pages option in the New Document and Document Setup dialog boxes.

If the Facing Pages option is off, InDesign makes each page in the publication into a single page spread. Enter the number of pages you want to add. Use these controls to tell InDesign where you want to add the pages. Choose a master spread to apply to the new pages. Click the OK button, and InDesign adds pages to the document.

Figure Drag and Drop Duplication Select a page or spread icon. Drop the icon where you want to add the page or spread. An island spread pays no attention to the default arrangement of pages, but follows its own whim.

To create an island spread, select a spread and then turn off Allow Selected Pages to Shuffle from the Pages panel menu. InDesign chapter 2. Selecting more than a single spread before you choose this option converts all of the spreads to separate island spreads; it does not join them into a single island spread.

When you drag a page or spread into an island spread, InDesign adds the pages of the spread to the island spread. InDesign converts the spread to an island spread. To add a page to an island spread, select a page icon… Shuffling Pages …and drag it into or adjacent to the island spread. InDesign adds the page to the island spread. Usually, when you drag pages around in the Pages panel, InDesign shuffles all the pages around to accommodate the change.

That is, if you add a page in a facing pages document between pages 3 and 4, the left-hand page 4 gets shuffled over to become a right-hand page 5, which pushes page 5 over, and so on.

However, you can cause all kinds of curious mayhem if you turn off the Allow Document Pages to Shuffle feature in the Pages panel menu. For 86 real world adobe indesign cs5 example, in the scenario above, the new page would be added to the spread of either pages 2 and 3, or the spread of 4 and 5 creating a three-page spread.

Which spread gets the page is subtle: If you move the cursor a little closer to the spread on the left, the dark line will jog to the left a pixel or two. Move the cursor to the right, and the line jogs to the right. Perhaps you want the first page of your facing-pages publication to begin on a left-hand page? Turn off Allow Document Pages to Shuffle, then drag the first page to the left until you see a tiny black arrow pointing to the left.

When you let go, the page moves over. Turn off Allow Document Pages to Shuffle, then drag one of the pages away from the spread until you see a dark vertical bar. When you let go, the pages will be separated. This displays the Move Pages dialog box, which you can use to move pages in the current document, or to other documents see Figure Figure Move Pages Dialog Box Enter the range of pages you want to move… …and specify the destination for the pages using these controls.

Creating pages of different sizes InDesign now offers a feature that people have been requesting for years—the ability to use multiple page sizes in the same document. But there are other situations in which having different page sizes in a document saves time and effort.

Book cover with a spine. You may not know the exact width of the spine until late in the process. Keeping the spine in the same document as the front and back covers allows you to alter the spine width up to the last minute while still sharing the design with the cover pages see Figure Use the same logo and address block for a letterhead, envelope, and a business card. Gate fold for a magazine. Does your magazine require a little foldout flap for the cover?

Or a centerfold? Instead of using a separate document for extra wide pages, apply a different page size and use the new widgets in the Print dialog box to print them separately.

Use either of these methods to apply a different page size to pages: Then choose a preset from the Edit Page Size menu at the bottom of the pages panel. Then use the options in the Control panel to determine the page dimensions see Figure As a rule, you should create a master page with a different size, and then apply the master to the document page.

In some cases, you may want one master page to apply to different page sizes. For example, you may want a company logo to appear on a master page, and you want that same logo to appear on an envelope and a business card.

In that case, you can use the Master Page Overlay to position the logo properly on the page see Figure Figure Master Page Overlay The header from the master page is cut off on the layout page that has a smaller page size When you select a page using the Page tool, the Control panel displays options for creating a different page size. Adjust the Y value to determine where the page appears vertically in relation to the rest of the spread.

To create the new page size, specify Height and Width values, or select a preset from the menu. You can also change the orientation by clicking the Portrait or Landscape icon. The Control panel has three check boxes that need their own explanation. Enable Layout Adjustment. Keeps objects aligned to margins when you change page size. Show Master Page Overlay.

When the page has a different size than its master page, turning on Master Page Overlay will let you move the master page items. Objects Move with Page. Select this option if you want the objects to move along with the page when you change the X and Y values or drag the page to move it within the spread. When you send a job to the printer, make sure you let the printer know your document has multiple page sizes. If you need the print the document yourself, the Print dialog box includes a set of icons that lets you select and print all the matching page sizes.

Right-clicking or Controlclicking with a one-button mouse on a page or spread displays this Context menu. Rotating the spread only affects the view; this has no effect on printing or exporting your document.

Defining Sections Sections define ranges of pages in a document, and give you a way to use multiple page numbering styles in a single document. Using sections, you can combine front matter numbered using lowercase roman numerals i, ii, iii followed by regular pages numbered using Arabic numerals 1, 2, 3. You can have multiple sections in an InDesign document, and each section can have its own starting page number, page numbering system, page numbering prefix, and section marker text.

Every InDesign file has one section, beginning on the first page. To define a new section, follow these steps see Figure Select a page numbering style. InDesign displays the New Section dialog box Enter the text you want to have appear when you insert a section marker character.

The first page of a document is always a section start 1. Select the page icon in the Pages panel that represents the first spread in the section.

Make sure the Section Start option is on, and then use the controls in the New Section dialog box see descriptions below to specify the page numbering options of your new section, then click OK. InDesign adds a little black triangle above the page icon in the Pages panel to indicate a section start. When you want to edit a section, you can repeat the process above or just double-click the black triangle icon in the Pages panel. If you want InDesign to continue the page numbering from the previous section, choose the Automatic Page Numbering option.

Otherwise, turn on the Start Page Numbering At option and enter a starting page number in the associated field. Section Prefix. You can enter a label for your section in the Section Prefix field you can enter up to eight characters.

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This is primarily helpful when you have multiple sections with the same page numbering. For example, you might have page 1 in Section A and another 92 real world adobe indesign cs5 page 2 in Section B. You then have to type the prefix when using the Go To Page feature, or when printing or exporting specific pages.

If you want your prefix to also show up on your documents when you use the automatic page number feature, turn on the Include Prefix when Numbering Pages checkbox. Choose the page numbering style you want roman numerals, Arabic numerals, or upper- or lower-case letters.

Section Marker. If you want InDesign to enter text on some or all of the pages of the section such as the chapter name automatically, enter that text in this field. Most of the time, you use this field for the name of the section itself—but you can enter anything up to around characters. By entering a page number marker, you can have InDesign automatically number the page for you.

If you move the page, or change the page numbering for the section containing the page, InDesign updates the page number. To enter a page number marker, click the Type tool in a text frame and do one of the following see Figure On document pages, InDesign displays the actual page number.

InDesign inserts a page number marker at the location of the cursor. One common use for section markers is running heads at the top or bottom of the page. For example, you could create a single InDesign document with 10 sections—one for each chapter. When you assign a master spread to a document page, InDesign applies the 94 real world adobe indesign cs5 Figure Inserting Section Marker Text Click the Type tool in a text frame.

Any page items on the master spread also appear on the document page, on the layers they occupy on the master spread. Therefore, some people used master pages in XPress as a kind of alternative to the Clipboard. However, in general, you should put items on master pages that you do not expect to override on document pages.

In fact, because chapter 2. Creating Master Spreads To create a new master spread, use any of the following techniques: InDesign adds a new master spread to the publication. InDesign displays the New Master dialog box see Figure When you do this, InDesign creates a new master page with the margins, column guides, ruler guides, and content of that document page.

InDesign creates a copy of the master spread. Alternately, choose Duplicate Master Spread from the Pages panel menu. To do this, choose Load Master Pages from the Pages panel menu. InDesign displays the Open A File dialog box. Locate and select an InDesign document, and click the OK button. If the document includes master pages with the same name as master pages in the current document, InDesign displays the Load Master Pages Alert dialog box.

You can replace the existing master spreads, or rename the incoming master spreads. If you re-import master spreads from the same document at a later date, InDesign will update the master spreads. However, if you are using a book panel, using the Synchronize feature may be even easier. Enter a prefix for the master spread. Enter a name for the master spread, if you want. Choose an existing master spread from this pop-up menu to base the new master spread on that spread. Enter the number of pages in the master spread.

Click the OK button, and InDesign creates a new master spread. InDesign creates a new master spread with the same margins, guides, and page objects.

Copying Master Spreads Between Documents. To copy selected master spreads from one document to another, you can use drag and drop. Select the source document and drag the master page icon from the Pages panel into the other document. Drop the icon, and the master page is copied over. Alternatively, you can select the master pages and choose Move Pages from the Pages panel menu. This displays the Move Pages dialog box, where you can specify the destination for the pages.

Basing One Master Spread on Another Imagine that you produce a catalog, and that, over the course of a year, you produce seasonal issues of the catalog. The basic design elements—the section, margins, columns, and page numbering— remain the same throughout the year, but the colors used, and the page footers change with each issue.

Do you have to create a new set of master spreads for each issue? When you base a new master spread on an existing master spread, the new master inherits the properties of the existing master spread.

You can base one master page on another by picking a master page from the Based on Master pop-up menu in the New Master dialog box. Or drag the parent master on top of the child master in the Pages panel. Applying Master Pages and Master Spreads To apply a master page or master spread to a document page or even to another master page , do one of the following. Usually, this just affects a single page, but if you move the cursor carefully around the icons until a thick black line appears around the whole spread, the master page is applied to all pages in the spread.

Enter the text of the bleed tab. Ready to update the catalog? While a layout like this takes time to set up initially, it can save you lots of time and trouble in the long run. Enter the page, or pages, to which you want to apply the master spread.

This is the fastest method, period. InDesign displays the Apply Master dialog box. Choose the name of the master spread you want to apply from the Apply Master pop-up menu. Enter the range of pages you want to apply the master spread to. Editing Master Spreads To edit the items on a master spread, display the master spread. Master Options. Deleting Master Spreads To remove a master spread from a document, select the master spread in the Pages panel, then choose Delete Master Spread from the Pages real world adobe indesign cs5 panel menu.

You can also drag the master page to the Delete button at the bottom of the Pages panel. Hiding Master Items Are the items from your master page too distracting? No problem: Select Hide Master Items from the View menu. Later, when you want to see the completed page, select Show Master Items. Overriding Master Items Want to modify or delete a master page item from a document page, but leave all of the other master pages items alone? You can also override everything on any page s selected in the Pages panel by choosing Override All Master Page Items from the panel menu.

Figure Overriding a Master Item If you click on the frame you want to change, nothing happens. This is probably a good thing, as it prevents you from accidentally changing master items. You can return an overridden master page item to its original state by selecting the object and choosing Remove Selected Local Overrides from the Pages panel menu see Figure InDesign removes the object and displays the original master object. Maintaining Some Links.

Overridden items are not entirely free of the influence of their master page counterpart.